This is only the tip of the iceberg though as Bit has so much more to offer: Collaboration: Multiple people can simultaneously collaborate on a Bit smart document in real-time. The other steps involve determining which exceptions and standards apply. In the case of storage, security regulations may dictate where hard-copy documents may be stored or archived, such as within areas where only authorised individuals are given access via key cards or coded locks. With so many pre-built templates, creating workplace documents was never this quick and easy. When imported into text editing software the data can be fomatted as a table. Assessment Criteria: Describe different types of business documents that may be produced and the format to be followed for each Explain the use of different types of information communication technology (ICT) for document production Explain the reasons for agreeing the use, content, layout, quality standards and deadlines for document production Explain the importance of document Information and communication technology is a term that describes all components and infrastructure that make modern computing possible. Want to create API documentation? It defines the rules that certification bodies and their auditors shall follow to ensure that ICT are used to optimize the efficiency and effectiveness of the audit/assessment, while supporting and maintaining the integrity of the audit process. Its worth noting that a party doesnt have to produce the same ESI in more than one form. } Rule 34(b)(2)(B) offers guidelines for responding to each item. Authorisation is also a vital factor in adhering to data protection regulations, and making sure that personal data is not leaked to those who are not supposed to have the information. Complete as many as you can and ensure that you show me the finished version so I can give you a completed mark scheme. involves creating a system to manage data and reduce risks. Suddenly that new project wouldnt seem quite so daunting. IT Documentation is a detailed description of how to execute a process, method, task, or program and outlines the exact steps needed to do it efficiently. To clarify, delivery needs to align with the protocol that both parties agree to during the meet-and-confer session and with any directives stemming from judicial proceedings. If a business has solid file-naming protocols in place, anyone searching for a specific file will know what search criteria to use. In this step, you prepare documents for production. Different types of information require different methods of distribution, so it is important to understand the types of information commonly found in business organisations. 3.4.1 North America ICT Production Growth Rate (2017-2022) 3.4.2 North America ICT Production Capacity, Revenue, Price and Gross Margin (2017-2022) 3.5 Europe ICT . Before two opposing teams meet in court, they go through a process called legal discovery. Companies should strongly consider developing an internal information governance strategy to secure ESI and reduce information sprawl. For storage, the electronic systems that can be used include cloud/drive storage (such as Google Drive), USB drive storage, and company networks (shared network drives). Instructions are often similar to lists, but detail steps or rules to be followed. The format of these will include a title, date, location, list of attendees, a notice of any apologies, matters arising from previous meetings, order of business, action points, and the details of the next meeting. Statistical data can be defined as information that can be collected, organised, and analysed. It also use to print the page no. Its tough to think about anybody leaving, but the reality of business is that your team wont stay the same forever. In this session you will be looking at how to create and open documents using different sources or files. People will hit the road and youll bring some new people into the fold. While it might sound stiff and formal, prioritizing documentation means you and your team will develop a stockpile of information that youll lean on. Bit.ai is the essential next-gen workplace and document collaboration platform. Documentation works as a guide for internal (employees, management, etc) as well as external (customers, clients, partners) stakeholders, helping them understand a process easily and getting them up to speed without the requirement of proper training. that helps teams share knowledge by connecting any type of digital content. It is important to make sure that multiple reputable sources have shared the same information with the same context.. Organisations store a wide range of records relating to customers, staff, finances, and suppliers. This often means production will be halted while permission is sought and discussed, or delays can happen while alternatives are sought in case permission or license cannot be granted. This audit trail makes accountability for and correction of mistakes easier, as changes can often be tracked to a specific individual, and documents can be reverted to a previous version to void the mistake(s). Further, it permits entry onto the responding partys property for inspection and testing. In rarer cases, security regulations can halt production completely, particularly in cases of breaches in security. For information about producing documents in native format, see, Enter to open, tab to navigate, enter to select, https://content.next.westlaw.com/practical-law/document/I03f4dab7eee311e28578f7ccc38dcbee/Document-Production?viewType=FullText&transitionType=Default&contextData=(sc.Default), Practice Note, The Case for Native Production. Procedures are in a similar vein but can be considered as instructions for how to handle certain situations, in case a policy has been violated. However, if your company information- the knowledge your employees use to do their work and manage customers- lives inside your employees heads, you are preparing yourself for a massive disaster. Effective documentation collects all of the must-know information about a task, project, or team (from account logins to step-by-step instructions) in a centralized, organized place. Keep reading to learn more about document production and also how it fits into the eDiscovery process. EXPLAIN THE REASONS FOR AGREEING THE USE, CONTENT, LAYOUT, QUALITY STANDARDS, AND DEADLINES FOR DOCUMENT PRODUCTION. To distribute business documents, two primary channels can be used; these can be characterised as electronic and hard-copy. Thats why its little surprise that one survey found that 60% of employees have had a difficult time getting their colleagues to share information that is vital to their work. These can be categorised as Word Processing software, Desktop Publishing software, Database software, Spreadsheet software, Presentation software, and Customised software. The next factor to consider and agree on is the content of the document. These allow for a basic proofing of your document, at the very least. Regardless of your tech-related experience and background, knowing what information and communication technology is can help you improve your knowledge of the field and pursue related . This means reading through the entire document and keeping an eye out for errors that an electronic spellcheck may have missed. Correspondence refers to written communication, such as emails, that has been sent or received either internally or externally to an organisation. Thus, less time is wasted in shoulder-tapping and asking for help, as employees can quickly refer to the existing documentation and solve their queries. It says that a receiving party must respond to a request in writing. For this reason, legal teams need to have a system in place for efficiently producing electronically stored information (ESI) during trials and investigations. Stay informed about industry best practices and incorporate them in to the incident management process. Chapter 1 Types & Components of computer systems, 1.6 Using a computer system to communicate, Chapter 2 input & output devices & presentation authoring, 2.4 How organisations use input, direct data and output devices, 2.7 Adding text, images and multimedia elements to a presentaion, 2.8 Adding animation, transitions and additional elements, 2.9 Finalising and displaying your presentation, Chapter 3 Storage device & media & document production, 3.6 Creating a simple data model and chart, 3.7 Final document checks and presentation, 4.1 An introduction to computer network hardware, 4.4 Computer networks in business environments (1), 4.5 Computer networks in business environment (2). The header is at the top of the page, the footer is at the bottom of the page. Authorisation is also a vital factor in adhering to data protection regulations. EXPLAIN HOW THE REQUIREMENTS OF SECURITY, DATA PROTECTION, COPYRIGHT, AND INTELLECTUAL PROPERTY LEGISLATION MAY AFFECT THE DISTRIBUTION AND STORAGE OF BUSINESS DOCUMENTS. During eDiscovery, the two sides request and exchange digital evidence as they prepare for their day in court. If the formats are unrecognizable or inconsistent, the process may need to redirect to human operators to complete the conversion. Most companies today follow theElectronic Discovery Reference Model(EDRM), a widely used industry framework that offers suggestions for managing ESI. When youre handing off a task, planning for a new project, or need to have a different team member step in on something, documentation means youre able to keep the gears turning without spending hours trying to track down details, credentials, directions, and more. Document Productions In this session you will be looking at how to create and open documents using different sources or files. IGCSE ICT Document Production The copyright owner has the final say on where and to what extent their material can be distributed.. DESCRIBE THE TYPES OF INFORMATION FOUND IN BUSINESS ORGANISATIONS. Plus, they can use those resources to answer their questions and start to figure things out independently, rather than feeling like they need to ping someone on your team with every single question or sticking point. Changing font, size and color is very easy. Students develop an understanding of the implications of technology in society and the ways Information and Communication Technology (ICT) can help at home, work and the wider world. VenioOne makes it especially fast and easy to process, cull, produce, and present data. As well as the generic file types you could include: The layout of the pages in your document needs to be considered very carefully. In these cases, the storage of the documents can only be maintained for the duration specified by the copyright owner, if at all, and copyrighted materials must be clearly indicated and declared when distributing a document. protects ESI from destruction and manipulation during an investigation. Skip to document. We get it. Adhering to those data protection regulations, along with other regulations enforced by Copyright, Intellectual Property, and general security legislation and protocols, can sometimes affect the production of business documents in a significant, often negative way. Now, imagine instead if you had resources that you could turn to. (EDRM), a widely used industry framework that offers suggestions for managing ESI. x[Ys\I~{Dzj_xcnE0 >jY#=KS2s 0C:++?nom&qt nVy~q8CM |8[6| r&qwf]M5,7W`Tgcep&|`b. We think we have made a pretty solid case here. If you dont have proper IT documentation in place, employees are going to carry out the task in a different manner. Documentation increases the collective knowledge of everyone that you work with. To produce this wide range of business documents, many different pieces of ICT (Information Communication Technology) and software are required. Intelligent document processing (IDP) uses AI-powered automation and machine learning to classify documents, extract information and validate data. %PDF-1.4 However, apart from explaining an acronym, there's no universally accepted defininition of ICT. (Figure 3), Reports are written statements documenting what has been observed, heard, done, or investigated. See why Confluence is the content collaboration hub for all teams. [dir="rtl"] .ibm-icon-v19-arrow-right-blue { How to create a document. ICT is an acronym that stands for Information Communications Technology. The course is a prequalification for all IDOT consultants who will perform construction inspection (Phase III) work, including staking, material testing, inspection, documentation of materials and . Agreeing on this ensures that the document is produced in plenty of time to serve its purpose as, if a deadline is not adequately communicated, the document could end up being rushed and therefore fail to meet professional standards. What are different types of computer software? If you are editing or updating a document created previously, sending drafts to the originator of the document is an effective way to check the accuracy, in case the original point, purpose, or precision of the document has been distorted through newer amendments. Are viewers allowed to share the document, and with whom? IDPmay also incorporaterobotic processautomation(RPA) andnatural language processing(NLP) tools to make the transition from analog to digital faster and lesserror-prone. Youll need to understand the information in each software application in order to understand what type of data you need to produce. Document Production (Word-Processing) Below you will see a guide to using Word 2003 for Document Production. Processinginvolves reducing data volumes. documents using a variety of software applications. What if she goes on a long vacation? The EDRM recommends a five-stage process for producing ESI. R. Gimarino BTLED-ICT 3210 (DMP) Video Production Syllabus (DOC) BTEC Level 2 Diploma in Business Admin - Unit 3 Principles of DESCRIBE THE FEATURES OF DIFFERENT TYPES OF SYSTEMS USED FOR STORAGE AND RETRIEVAL OF INFORMATION. PDF INFORMATION AND COMMUNICATION TECHNOLOGY 0417/02 - GCE Guide 5 min read, Share this page on Twitter How eDiscovery Works A request for documents may call for the production of paper (hard copy) documents and electronically stored information (ESI). Its a good idea to meet with your technical team early in the process and share the eDiscovery request. Particularly in the case of the Internet, figures, statistics, and general information can be distorted or taken out of context to fit a particular bias. 5 Steps to Create Technical Documentation That's (Actually) Helpful